About the company
Clean Cities | Climate/Nonprofit | Europe-based | European initiative backed by Transport & Environment | ~ 20+ employees
The challenge
The client’s leadership team struggled to gain a clear, real-time, and global overview of active projects, timelines, milestones, and the ecosystem of partners by geography. Each national team operated on their own systems, collecting different types of information, which made cross-team alignment extremely difficult. The lack of a unified approach meant updates were manual, time-consuming, and inconsistent, making it nearly impossible for leadership to assess progress or for newcomers to onboard efficiently.
The solution
I built a global project management system operating across functions and geographies using Monday.com:
- Mapped workflows and project stages across teams
- Defined the organization’s strategic data needs to ensure consistent tracking and measurement
- Built real-time dashboards for executive-level oversight and daily team operations
- Standardized databases to offer a clear view of the partner ecosystem across regions and globally
- Delivered training sessions and a detailed playbook to support adoption and continuity
- Developed internal education materials to onboard new users and maintain alignment
🩵 Impact
- Full visibility into active projects across departments and regions
- Leadership gained a live, strategic view of progress and blockers
- Boosted team alignment, autonomy, and accountability
- Achieved 100% adoption across stakeholders
- Reduced time spent on project updates and syncs by 40%
Highlights
- Translated chaos into clarity with no-code operational tooling
- Brought transparency and structure to fast-moving teams
- Empowered local leads with clarity and tools
- Fostered better decision-making with real-time data visibility
- Built scalable infrastructure that flexed with team needs
- Enabled real-time decision-making from leadership
